Maximising Value : Preparing Your Workplace for Cleaning Services

Maintaining a clean and organised workplace is crucial for productivity, employee satisfaction, and overall business success. Many businesses opt to hire professional cleaning companies such as Practice Contracts to ensure their spaces remain pristine. However, simply hiring a cleaning company isn’t enough to guarantee optimal results. To truly maximise the value of your cleaning services, it’s essential to prepare your workplace effectively. Here’s how:

1. Set Clear Expectations: Before hiring a cleaning company, clearly define your expectations. Outline the specific areas and tasks that need attention, such as office spaces, staff rooms, and common areas. Establishing clear guidelines will help the cleaning company understand your needs and deliver satisfactory results.

2. Declutter Your Space: A cluttered workplace not only looks untidy but also makes cleaning more challenging. Encourage employees to declutter their desks and work areas regularly. Provide adequate storage solutions to keep supplies, equipment, and personal items organised. A clutter-free environment will enable the cleaning crew to work more efficiently and thoroughly.

3. Communicate Regularly: Maintain open communication with the cleaning company to address any concerns or special requests. Whether it’s adjusting the cleaning schedule, addressing specific areas of focus, or providing feedback. At Practice Contracts, we believe clear communication is key to ensuring a successful partnership, this is one of our main selling points.

4. Provide Access and Instructions: Ensure that the cleaning crew has easy access to all areas of your workplace. Provide clear instructions regarding security protocols, key access, and any restricted areas. Additionally, communicate any safety hazards or sensitive equipment that the cleaners should be aware of to avoid accidents or damage.

5. Invest in Quality Cleaning Supplies: This is something Practice Contracts would provide as standard but if not provide the cleaning company with access to high-quality cleaning supplies and equipment. This includes environmentally friendly products, microfibre cloths, mops, and vacuum cleaners. Investing in quality tools will not only improve cleaning efficiency but also contribute to a healthier work environment.

6. Implement Regular Maintenance: In addition to regular cleaning services, implement a maintenance schedule to address deeper cleaning tasks, such as carpet cleaning, floor waxing, and window washing. By scheduling these tasks in advance, you can ensure that your workplace maintains its appearance and functionality over time.

7. Foster a Culture of Cleanliness: Encourage employees to take ownership of their workspace by maintaining cleanliness and tidiness on a daily basis. Provide training on proper cleaning etiquette, including how to clean up spills promptly, dispose of waste properly, and sanitise shared surfaces. A culture of cleanliness will complement the efforts of the cleaning company and contribute to a healthier, more productive workplace.

8. Evaluate and Adjust: Regularly evaluate the performance of your cleaning company and assess whether they are meeting your expectations. Solicit feedback from employees regarding the cleanliness of the workplace and any areas that may need improvement. Based on this feedback, adjust your cleaning plan as necessary to ensure that you’re getting the most value out of your cleaning services.

In conclusion, preparing your workplace effectively is essential for maximising the value of your cleaning company. By setting clear expectations, decluttering your space, communicating regularly, providing access and instructions, investing in quality supplies, implementing regular maintenance, fostering a culture of cleanliness, and evaluating and adjusting as needed, you can ensure that your workplace remains clean, organised, and conducive to productivity. Speak to us today and we can discuss ways to tailor these steps to your organisation.